Bookkeeping for contractors · All 50 states & abroad
Beautiful books. Brutally clean numbers.
I’m Ash. I keep the books for excavation, utility and trade contractors (and the occasional business that doesn’t own a skid steer) who want job costing that’s actually right, payroll that ties out, and a bookkeeper who knows what a lowboy is.
A generic bookkeeper sees an excavator and panics. I see a fixed asset, a loan that needs its interest split, and a machine that worked three jobs this week. Here’s what I fix.
01Job costing that’s actually right
Labor, equipment, materials and subs coded to the job and cost code, so you can tell which bids made money and which just kept the crew busy.
02Certified payroll
Crew time coded by job and classification, with the records behind your prevailing-wage reports kept straight. When someone asks for the paper trail, it’s there.
03WIP & over/under billing
Percent complete, earned revenue and the over/under billing entry, so your P&L stops swinging with whoever sent the biggest invoice this month.
04Equipment & loans
Machines set up as assets, every loan payment split into principal and interest, and balances that match the lender’s statement. A novel concept, apparently.
05Retainage
Held, released and tied out by job in its own accounts, instead of making your best customer look 400 days late on the aging.
06AIA-style pay apps
Schedule of values, progress billing and change orders that tie to the contract and to the books. Same number in both places. Imagine.
07Sales tax
Collected, tracked and tied to what you actually filed, without a shoebox reconciliation every April.
08Month-end close
Banks, cards, loans and payroll reconciled every month, with a checklist and a short note on what changed. Boring, on purpose.
Most bookkeepers make you book a meeting to find out what they charge. Here are mine. Your exact fee comes in writing after I look at your actual file, and it doesn’t change halfway through.
Monthly bookkeeping
from $300per month
Bank and card reconciliations, books you can read, and a monthly P&L and balance sheet.
She counts. She catches things. She doesn’t miss much.
Countless is the AI bookkeeper I built, and she reviews your books every month before I do. She flags the loan payment with no interest split, the job cost with no job, the receipt that never showed up, and the “repair” that’s really a trailer. Then I fix it. You get software that doesn’t blink and a person who answers the phone.
Included with every monthly bookkeeping plan. Bookkeeper or firm? Ask for early access.
Example of a Countless monthly review: four flagged items and a drafted client question
Countless · September reviewSample
!Loan payment with no interest splitEquipment note · $3,412.18 booked all to the loan
?Job cost with no jobFuel card · $612.40 · which job was this?
!Missing receiptBuilding supply · $1,284.09
$Fixed-asset candidate$14,800 trailer sitting in Repairs & Maintenance
✓Banks and cards reconciledEvery account ties to its statement
Drafted question for the client: “$4,800 to Mark Nelson: owner draw, loan or reimbursement?”
Serving all 50 states & abroad
04 · Why Ash
I clean up the financial mess behind good businesses.
I’m Ashley Nicole. I’ve spent 15+ years in accounting, and my day job is running finance and HR for a civil and excavation contractor: equipment loans, job costing, payroll, all of it. When your books are tangled, I’ve usually seen that exact knot. Sometimes that same week.
Book your free Books DiagnosticFive minutes online. Tell me what’s going on. No call required.
I review the real fileYour actual QuickBooks, not a guess from a phone call.
You get a flat, itemized scopeClear fees in writing before any work begins.
We clean up, then keep it cleanCatch-up first, then monthly upkeep with Countless watching.
07 · Fair questions
Things people ask before they book.
What is the free Books Diagnostic?
A five-minute online request. You tell me what’s going on, I review your actual QuickBooks file, and you get a written scope with a flat fee. No sales-call ambush and no obligation.
Do you only work with contractors?
No. Contractors are my specialty because that’s my day job, but I keep books for all kinds of small businesses. If you don’t own an excavator, you’re still welcome.
Do you work with businesses outside Oklahoma?
Yes. The work is 100% online, so I work with owners in every U.S. state, and with businesses abroad on bookkeeping and QuickBooks Online. How remote works.
Do I need QuickBooks Online?
Most of my clients run on QuickBooks Online. Countless can also run your books on her own if QuickBooks isn’t a fit. Tell me what you use in the diagnostic and I’ll say straight whether I’m the right fit.
Do you replace my CPA?
No. I get your books clean and ready for your tax professional, which usually makes tax season faster and cheaper. Your CPA will like you more. Probably.
Will you ask for my bank passwords?
Never. No bank or card passwords, no full account numbers, and no Social Security numbers by text or email. If someone asks for those claiming to be me, it isn’t me.
08 · On the record
What the yard had to say.
★★★★★
“She brings together the attention to detail you want in an accountant, the knowledge you expect from a CPA, and the strategic perspective that makes a CFO so valuable.”
John · Timberline MechanicalRead John’s full review
Working with Ashley at Ashley Figures has been one of the best decisions we’ve made for our business. She brings together the attention to detail you want in an accountant, the knowledge you expect from a CPA, and the strategic perspective that makes a CFO so valuable.
What truly sets Ashley apart is how much she cares about understanding our business. She takes the time to explain the numbers, answer our questions, and help us see how our financial decisions affect the bigger picture. Instead of feeling overwhelmed, we leave our conversations with clarity, confidence, and a better understanding of our next steps.
Ashley is thorough, organized, responsive, and wonderful to work with. She approaches every question with patience and makes complicated financial topics feel manageable. Her guidance has helped us think beyond day-to-day bookkeeping and focus on planning, cash flow, and the long-term direction of our business.
It’s a relief to have someone we trust looking closely at the details while also helping us plan ahead. Ashley feels like a valued partner in our business, and we’re grateful for the care and dedication she brings to her work. We wholeheartedly recommend Ashley and Ashley Figures to any business owner looking for exceptional financial support!
★★★★★
Brought structure to a financial mess
“Ashley with Ashley Figures has done an outstanding job helping Maximum Services Inc get our financial systems cleaned up and organized. … She does more than basic bookkeeping.”
